Today I suggested to one of my superiors that it would be useful if we reviewed the titles that are scheduled to be switched to online access before the switch occurs. That way, we can take care of many problems up front; it’s easier to correct a subscription before it’s in place than discovering it (maybe months) later and having to change the subscription mid-year (if the publisher allows it), regain lost print issues (if it’s a return to print), and adjust the acquisitions records, catalog, and A-to-Z list.
What’s your institution’s process for approving/choosing online access?
Update 4/18/07: I reviewed the hundred-or-so titles that seem to be new online access in 2007. Several don’t offer IP authentication, or only provide rolling access (and if we don’t have alternative access, like via Academic Search Premier, we’re out of luck in a few years when our access rolls away…). I’m going to organize my notes, take a second look at each title, and make recommendations.
As I mentioned to Patricia (see comments), my colleagues have been discarding (i.e. sending to ISBE) print copies of titles that are print + online as soon as they verify online access. But some of these problems mean we’re going to have to hold onto the print. We likely have lost a few months’ access by not doing this before the subscriptions were switched. I’m going to suggest changing subscriptions back to print only or just retaining print; for the titles that are IP authentication with rolling access, I’ll suggest purchasing the archive/backfile when available and affordable.
Thank you for your comments!